Inventory management specifics for Pet stores retail

Inventory management specifics for Pet stores retail

13 min read
Irina Shypulia
Irina ShypuliaProject Manager
Pet stores

A Pet store offers everything required to keep a pet delighted and healthy, from food to toys and pets themselves. Since a successful pet supply store must sell everything relating to pets, inventory management in Pet retail are frequently very enormous. Large inventories can be challenging to manage and track, and if done incorrectly, can lead to either excess stocks or lost sales and disappointed customers.

We are responsible for what we have purchased

"You are forever responsible for those who are tamed," said the fox to the main character of the world-famous fairy tale "The Little Prince" by Antoine de Saint-Exupéry. 

This apt saying is always relevant as long as people get and keep pets that they consider as family members and are willing to pay more to give our little brothers the best. This readiness is the main driving factor for the development of the market, but at the same time, it makes it very lively and highly competitive.

Today's blog is about the challenges and specifics of inventory management in Pet supply retail and tools to help make supply chain management more efficient. 

Importantly! It will not be about the departments in hypermarkets or department stores but rather about specialty Pet stores, which, in turn, may differ in size and type.

If you want to win – change and automate

The days when you only needed to open a small pet store at the right time and in the right place to be successful (for example, in a new residential area) has gone long ago. Today, only the lazy one does not sell pet food and accessories: they can be purchased in grocery stores and supermarkets, DIY stores, markets, kennel clubs and ordered online. The part of the Internet channel is growing and strengthening. In such conditions, in order to remain competitive in the sea of price wars and bright signboards, it is worth changing, following trends and optimizing your processes to increase margins by reducing expenses. 

In the conditions of fierce competition, the management of product stocks in retail should be carried out in close connection with merchandising, training of sales personnel and their awareness of the assortment, marketing tools (promotions, CRM with loyalty programs), building effective partnerships with suppliers, etc. 

pet store supply chain

The software solutions that self-improves based on the analysis of sales data and the formation of the forecasts help to build an effective system of business processes sharpened for efficiency and victory over competitors in the modern world. Such as Leafio Inventory Optimization – an automated solution for managing inventory in retail based on artificial intelligence. The Leafio Platform is made according to the modular principle, where each component module takes into account industry specifics and challenges faced by users-managers. Artificial intelligence focuses user’s attention on problematic moments, helping them make decisions and automating routine tasks.

Your niche is your “feature”

There are three main types of stores that offer pets and products for them:

The large assortment is the field of challenges and opportunities

Regardless of the type of outlet, we deal with a huge assortment of goods (even in a small, highly specialized store). A common problem for small pet stores is the limited space for displaying goods in a sales hall, as well as the insufficient size (and sometimes the complete absence) of storage space directly at the point of sale. 

"Effective stock management for pet shops depends on the area of the sales hall, or rather on the correctness of its use. Since the assortment can be very large, due to limited placement, the product cannot be found or noticed. This results in lost sales and excess inventory. Therefore, it is important for pet shops to work together both on stocks and on merchandising", - notes Helen Schepanik – product director of Leafio Inventory Optimization.

Inbuilt functions of Leafio Inventory Optimization will help you cope with ordering and placing the right amount of goods in the store. So, in order to limit orders to the storage locations (trade points) with small or completely absent warehouses, you can set the limit in the system – the maximum buffer that will not allow you to order goods in excess of the amount that can be placed in the desired location. You can effectively use the space in the trading hall with the help of “Shelf” function, the module includes data of the shelf capacity planograms, while the system will independently “finish” the order to the required quantity. 

By the way, Leafio is able to automatically detect wholesale sales based on specified criteria and not take into account their impact on daily demand and orders.

Leafio automation

As a matter of fact, the range of products on the market for pets, in addition to the already mentioned large size, has the following characteristic features:

"For convenient withdrawal from the assortment in Leafio Inventory Optimization, there is a special procedure OUT, which allows you first to block the order of the product from external suppliers, while distributing the balances on the network, and after they are zeroed, automatically transfer the product to the "inactive" status. At the same time, if such situation arises, that the product will be available at the DC, but it will be blocked for order at the stores, the system will signal about this, because in this case, the product will not be able to be distributed and sold", - says Helen Schepanik - product director of Leafio Inventory Optimization.

  1. assign similar products to the new product, so that the system can automatically use the already existing sales history;
  2. set the first minimum orders independently, until a valid history for a specific product is collected;
  3. use the median of the category to calculate the forecasted sales for the new item.

"Now we are working on a clustering module - automatic assignment of similar products based on their name, category, size, weight, sales and other characteristics. That will simplify the manual selection and assignment of similar goods to dozens of novelties", - adds Helen Schepanik - product director of Leafio Inventory Optimization.

Cooperate with suppliers and manufacturers, "Knock out" exclusives for yourself - they will help you occupy and keep your niche in a highly competitive market. At the same time, cooperation should not be limited to supply and merchandising only: connect promotional support from manufacturers and large distributors, which they pay a lot of attention to and which has a lot of weight in the PET industry in general. 

Promotion in the PET store is more than just an advertising

The share of promotional sales in the field of pet products is very large and can sometimes make up more than half of all sales. This happens because of the above-mentioned features of the assortment, the long shelf life of many products, the high competition on the market and, as a result, affects the uniformity of demand. In order to avoid loss of income due to lost sales, as well as not to be left with huge surpluses after unsuccessful promotions, it is very important to correctly forecast demand. Leafio Inventory Optimization has a Promo Tools machine learning module that will help you make a forecast in automatic mode, prepare in time for a planned promotion, adapting the assortment and stocks to real promotional sales. When forecasting, the system will take into account all important factors: types of promotions and advertising support, duration, cannibalization, seasonality and necessarily the history of promotional sales with reference to the depth of discounts.


Take into account fluctuations in demand in Pet retail

By the way, about seasonality - surprisingly, it is present in PET retail, and for some groups of products, it is quite pronounced. These are first, veterinary products (pills and ointments against insects and fleas, as well as vaccines and contraceptives) and accessories (in particular, clothes for dogs of small breeds). Some of these goods sell worse in the off-season, some are excluded from the matrix altogether. Therefore, it is necessary to use the coefficient of seasonality for them. The Leafio Inventory Optimization calculates the seasonality coefficient for categories or alternative product categories under several scenarios (Multi Scenario Seasonality Planning function) in terms of months or weeks (depending on the characteristics of the category), as well as on a daily basis. For the latter, CDW is used - the coefficient of days of the week, which allows you to track and forecast intra-week fluctuations in demand (sales) of certain goods.

The share of online commerce is growing

As we have already mentioned, many pet products have long or even unlimited shelf lives. So, why go to the store for a big bag of food that your dog has long been used to and that is also cheaper with delivery to your door? The choice is obvious, the Covid-19 pandemic gave an additional impetus to the development and increase in the importance of the Internet channel. According to analyst’s estimates, for some product groups, the share of online sales exceeds a quarter of the total volume and continues to grow. So, follow the buyer and grow your online sales. With Leafio Inventory Optimization, you can approach the construction and analysis of online store inventory management in different ways. The most common practice is to create a virtual inventory of an online store and take into account its demand when forming orders from external suppliers. If your sales are omnichannel, manage each channel separately. The functionality of the LEAFIO platform provides managers with such an opportunity.

As you can see, the capabilities of the Leafio Inventory Optimization platform are very broad and the system itself is capable of self-improvement due to machine learning algorithms. Therefore, the more data it will have, the more accurate the forecasts will be and the higher the quality of AI assistance to your employees.

"When starting to work in the system, we download at least 1.5-2 years of statistics on the movement of ordinary goods and preferably at least 3 years of the history of sales promotions. All this is then used for analytics, ADU (average daily usage) calculations and orders. The analytics system is capable to generate dozens of reports, and we are constantly working on expanding the functionality together with our customers, taking into account the specifics and requests of each", - concludes Helen Schepanik - product director of Leafio Inventory Optimization.

For pet stores, the issue of collecting data on purchases is particularly relevant, and assortment analysis is also important. The accumulation of this data that will help the artificial intelligence to help you build an accurate forecast for orders.

Irina Shypulia
Irina ShypuliaProject Manager



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