Automated ordering system
An automated ordering system is a comprehensive function that provides a complete process for ordering goods to the point of sale/distribution centre without manual intervention.
An automatic inventory replenishment system in retail is a complex feature that includes automatic calculation of quantity requirements per order, automatic generation of orders, automatic dispatch of orders, automatic editing of submitted orders based on feedback from the supplier, and control of order execution.
On the day of the order, according to the schedule, the product demand calculation is performed for each SKU at each POS. After the current demand has been determined, the quantity of goods on the balance at the moment is analyzed, as well as the quantity of goods that has already been ordered earlier and is on the way. After that, the final quantity for the order is determined, taking into account the multiplicity of the supplier's order.
Every day, according to the assortment matrix and schedules, the corresponding number of orders is generated. The order formation process takes place immediately after the demand calculation. Orders are formed before the managers start their work day. In some cases, when the chain is large, the number of generated orders may exceed 1,000 items a day.
Once the orders have been generated, they are automatically sent to the client's accounting system, as well as to the supplier's mail or via EDI. If there was a temporary failure of the internet connection and an order was not dispatched, the user is notified about this. Such an order will immediately appear as an assignment on the manager's desktop. Re-sending of the order is also enabled.
Once a supplier has received an order, they can provide feedback on the products that will be delivered based on what they have in stock. If the delivery quantity differs from the quantity ordered, this is automatically displayed in the dispatched orders form, which in turn also affects the quantity of goods in transit.
Automatic store replenishment system tracks the order delivery time. The manager is notified if the time has come and the order has not been fulfilled. Also, information about late, unfulfilled orders is recorded in the analytical report on suppliers’ reliability.
A transparent and efficient inventory management process is impossible without implementing an automated ordering system.
Automatic inventory replenishment software has a number of benefits for the business as a whole. It enables top management to analyze and evaluate problem areas and gain valuable insights.
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Highly accurate forecast, regarding safety stocks when managing stocks in regional and central warehouses. The forecast of demand at the DC level and all parts of the supply chain, as well as various business processes are taken into account: true cross docking, pick by line, pick by zero and an alternative storage option.
Dashboard was creatively designed for a new level of managers`s engagement to the inventory optimization process. Visual and transparent than ever. You can focus on the essentials, understand the problems without a deep analysis; it tells you where to look to make managerial decisions.
The system helps to strike a balance between availability and lack of write-offs. Taking into account high variability, uneven demand within a week, expiration date, supplier delivery slot throughout the day you can make your inventory management and margins of different categories of fresh goods more accurate.
