Replenishment software

Streamline your inventory management through smart automatic replenishment system

An automated predictive inventory replenishment software optimizes the replenishment process, automatically ordering goods to the point of sale or distribution center based on highly accurate demand forecasts, with no manual intervention required.
By leveraging advanced technology for demand forecasting, it streamlines the creation and dispatch of orders, enhancing supply chain planning efficiency.

LEAFIO AI Replenishment Software: How It Works

An automatic inventory replenishment process is a complex feature of retail inventory software that automatically calculates quantity requirements per order, considering various parameters like minimums, maximums, and multiples. It generates and dispatches orders automatically, adjusts submitted orders based on supplier feedback, and controls order execution, ensuring optimal inventory levels across the entire supply chain.

Automatic calculation of quantity requirements per order

On the day of the order, according to the schedule, the product demand forecasting is performed for each particular product at each POS. After the current consumer demand has been determined, the inventory levels at the moment are analyzed, as well as the quantity of goods that has already been ordered earlier and is in transit. After that, the optimal quantities for the order are determined, taking into account the lead times and other order parameters.

Automatic generation of orders

Every day, according to the assortment matrix and schedules, the corresponding number of purchase and transfer orders is generated. The order formation process takes place at the reorder point immediately after forecasting demand. Orders are automatically generated for managers before their workday begins, based on the assortment matrix and schedules. Depending on the size of the retail chain, the number of purchase and transfer orders generated each day can vary, sometimes reaching thousands of items.

Automatic dispatch of orders

Once the orders have been generated, they are automatically sent to the client's order management system, as well as to the supplier's mail or via EDI. If there was a temporary failure of the internet connection and an order was not dispatched, the user is notified about this. Such an order will immediately appear as an assignment on the manager's dashboard. Re-sending of the order is also enabled.

Automatic editing of submitted orders

Once a supplier has received an order, they can provide feedback on the products that will be delivered based on what they have in stock. If the delivery quantity differs from the quantity ordered, this is automatically displayed in the dispatched orders form, which in turn also affects the quantity of goods in transit.

Control of order execution

Automated inventory replenishment software track the order delivery time. The manager is notified if the time has come and the order has not been fulfilled. Also, information about late, unfulfilled orders is recorded in the analytical report on suppliers’ reliability.

On the day of the order, according to the schedule, the product demand forecasting is performed for each particular product at each POS. After the current consumer demand has been determined, the inventory levels at the moment are analyzed, as well as the quantity of goods that has already been ordered earlier and is in transit. After that, the optimal quantities for the order are determined, taking into account the lead times and other order parameters.
Every day, according to the assortment matrix and schedules, the corresponding number of purchase and transfer orders is generated. The order formation process takes place at the reorder point immediately after forecasting demand. Orders are automatically generated for managers before their workday begins, based on the assortment matrix and schedules. Depending on the size of the retail chain, the number of purchase and transfer orders generated each day can vary, sometimes reaching thousands of items.
Once the orders have been generated, they are automatically sent to the client's order management system, as well as to the supplier's mail or via EDI. If there was a temporary failure of the internet connection and an order was not dispatched, the user is notified about this. Such an order will immediately appear as an assignment on the manager's dashboard. Re-sending of the order is also enabled.
Once a supplier has received an order, they can provide feedback on the products that will be delivered based on what they have in stock. If the delivery quantity differs from the quantity ordered, this is automatically displayed in the dispatched orders form, which in turn also affects the quantity of goods in transit.
Automated inventory replenishment software track the order delivery time. The manager is notified if the time has come and the order has not been fulfilled. Also, information about late, unfulfilled orders is recorded in the analytical report on suppliers’ reliability.

A transparent and efficient inventory planning process is impossible without implementing an automatic replenishment system

LEAFIO AI Inventory Replenishment Software Benefits

Automated Replenishment Software has several benefits for the business as a whole. It enables automated supply chain management and allows top management to analyze and evaluate problem areas, providing valuable insights on inventory optimization in a few clicks.

Quick identification of bottlenecks/problem areas

The Replenishment Software allows to quickly determine and find a root cause of such problems as excess inventory, lost sales, unsatisfying product availability and many others. After working through the problem areas, companies reach new levels of efficiency in their replenishment planning; the automatic replenishment system facilitates more transparent and controllable processes.

Simplifies retail chain scaling

Automated AI-powered inventory replenishment software makes it easy to scale your business. With a centralized purchase order management process, opening a new POS does not require additional purchasing managers, which reduces operational costs.

Promotes the accumulation and unification of inventory data

Automated replenishment software helps to “clean up the data”, which makes the whole supply chain management process more efficient. Before the introduction of auto-order, a verified assortment matrix, standardized historical sales data or data on current inventory levels was extremely rare.

Enhanced inventory planning with business insights

As a result of the implementation of automated inventory replenishment software, very useful business insights are often revealed. For example, one company after successful implementation has reduced inventory levels across its entire range, while sales and product availability increased, which freed up more shelf space. This presented the opportunity to expand the range and increase turnover. Without replenishment automation, the shelves were “crammed” with the available stock.

Focuses managers' attention on strategic tasks

Automatic inventory replenishment software frees managers from routine tasks, allowing them to focus on analytical and strategic issues. There is no need to “keep everything in your head”; managers can use accurate information on inventory levels, future demand, lead time and replenishment recommendations provided by the system to make data-driven replenishment decisions that are tailored to business goals.

The risk of missing orders is reduced

With manual replenishment planning, the manager may forget or confuse the day the order was generated and not have time to place the order before the right time. The right inventory replenishment software reminds the manager of important assignments and orders for the day, allowing to maintain optimal stock levels.

Interchangeability of managers

Avoid the problem of interchangeability of managers by implementing an automated stock replenishment software. The replenishment planning process in the supply chain will not be affected if the manager goes on vacation or is otherwise absent.

Improving manager's KPI

An automated procurement system powered by artificial intelligence can not only streamline replenishment planning and reduce human error, but also significantly influences the growth of the business's financial performance and contributes to the financial motivation of the manager.

LEAFIO AI Automatic Replenishment Software advantages

up to 7%

sales increase

up to 17%

average stock reduction

up to 11%

improved inventory turnover

up to 72%

operational cost saving

up to 10%

increased product availability

up to 30%

reduction of excess inventory

Replenishment software trusted by retailers the world over

Our clients are in various retail verticals: grocery, supermarket, drogerie, health & beauty, convenience, liquor, toy and pet store

Case studies

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We’re happy to discuss your business’s needs and share how LEAFIO’s market-leading, unified platform can help you drive profitable growth across your sales and distribution channels.

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